Employee records personnel page
Employee records jobs page
A site - the place at which your employees work
A workbill which is an instruction to an operative to carry out a job, such as window cleaning, periodic clean, etc.

  • Introduction
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  • Key Features
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  • Payroll and Management Information
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  • Sites (your contracts)
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  • Controlling periodic work
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  • Invoicing
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  • Sales ledger
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  • Purchase ledger
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  • Nominal ledger
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  • Users and Security
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  • System pricing
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    Invoicing (demo at the bottom)

    Contract Cleaners can have a requirement to raise many hundreds of repetitive invoices in a month, at many different frequencies... four weekly office cleaning, two monthly window cleaning, six monthly carpet cleaning, etc., etc.  CONTROL automatically raises invoices, as they are due, irrespective of the frequency, at the rate of six hundred per minute and each of your contracts can have almost a thousand invoice lines assigned.  You can assign invoices to different “runs”, thus allowing you to separate say window cleaning invoices from office cleaning invoices.

    Once the repetitive invoices have been dealt with you will always need to raise some single and one-off invoices, and possibly some credit notes.  The routines for raising such documents are quick, easy and foolproof.  All invoices may be printed, amended and reprinted as many times as necessary, until you are happy.  Although they will be addressed to the Customer (by definition “the place to which you send your invoice”), you can choose to include the name and address of your contract (the site) as a delivery address.  Settlement discounts (a percentage reduction in the charge in return for payment within a certain time period) can be calculated automatically and the appropriate message printed on the invoice.  Overall discounts, such as a “trade” discount, can also be accommodated.

    To give you maximum flexibility with the content of your single invoices, the system uses “Products”, which are a description and price for all the items you sell, such as rubbish sacks, toilet rolls, etc.  Each product has multiple selling prices so that you can ensure that the correct price is used for each customer automatically.

    All documents are saved automatically and may be re-printed on demand – if your Customer requests a copy invoice you never again need to make a photocopy.  Indeed the document can be faxed or emailed directly from the program.

    Demo: Invoicing