Employee records personnel page
Employee records jobs page
A site - the place at which your employees work
A workbill which is an instruction to an operative to carry out a job, such as window cleaning, periodic clean, etc.

  • Introduction
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  • Key Features
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  • Payroll and Management Information
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  • Sites (your contracts)
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  • Controlling periodic work
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  • Invoicing
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  • Sales ledger
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  • Purchase ledger
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  • Nominal ledger
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  • Users and Security
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  • System pricing
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    Payroll and Management Information (demo at bottom)

    The starting module is Payroll/Management information, which differs greatly from other packages.  All other payroll packages are people-based; that is, the authors assume that the most important element is the employee, that the employer knows all his staff and that the number of employees will be generally small and static.

    CONTROL is not a modification of a general package, but was designed to handle large numbers of employees, with many changes of people and wages, and with the contract being the most important element.  Multiple payrolls are a standard feature, so you may have different payrolls for, say, your office cleaning staff, window cleaners, office staff, etc., all at different payment frequencies.  See Main Points.

    Because of this design philosophy, all employees working at the same contract appear on the same screen for wage amendments, irrespective of their start date or payroll number.  Within the Contract Cleaning industry minor adjustments to wages are the norm, so CONTROL allows these changes to be entered with minimum keystrokes, restoring the normal wage automatically after the payroll has been completed.  This means you will never forget to cancel a temporary wage change again. 

    Because in many companies there will be an Area Manager or mobile Supervisor responsible for servicing the contract and administering the wages, contracts can be assigned to a manager and payroll amendments entered for just one manager.  In the multi-user (network) version, many operators can be entering wage amendments at the same time.  CONTROL is truly multi-user; implementing record locking, not just file locking procedures.

    With the large number of staff that the average contract cleaning Company needs to control, finding an individual needs to be easy.  CONTROL can find an employee by name, payroll number, part of the address, bank account number, anything that has been entered on the record!

    Another anomaly within the Industry is handling the cleaner who works on more than one contract, something almost unknown in other industries.  With CONTROL, this is not a problem; staff can work on almost 1000 contracts at the same time, having their gross wages calculated correctly and then have their costs shown, including employers NI, against the contract for which the adjustment was entered.

    The Contract Cleaning industry is a business which requires careful monitoring of costs, so CONTROL not only ensures full tracking of historical information, allowing comparisons of costs to be made over a period of time, thus highlighting problem sites and problem managers, but gives a report of wages to be spent before the payroll has been calculated so management know precisely which contracts will be over budget and which under budget, and by how much.  Indeed the operator is aware whilst entering payroll amendments of the final result for the site, and also has the ability to view the resultant tax calculation for each employee.

    In any other industry, a company having a payroll of 500 employees would be considered a major employer and would be expected to have a mini or mainframe computer.  In the Contract Cleaning industry, 500 cleaners is not a particularly large company and there is no way a mini or mainframe could be justified.  CONTROL therefore expects a desktop computer and a lot of employees!  It has got to be efficient and so calculates wages at the rate of 100 employees every four seconds.

    What about after the payroll? With employees constantly changing, keeping up with statutory requirements can be a nightmare so CONTROL automatically produces P45's for all leavers at the press of a button.  Inland Revenue earnings enquiries can be printed instantly, for one or any combination of staff and tax code changes, which generally happen at each Budget, can be implemented automatically. 

    Employees can be paid by any method, including BACS, computer printed cheque, Autopay, etc.  All Statutory payments are covered, as are Tax Credits, Attachments of Earnings, CSA deductions, etc.  Output files may be generated to post information to other accounts packages, if necessary, and to use as mail merge data in Microsoft Word or Microsoft Excel.

    Tracking staff holidays is another nightmare that CONTROL will relieve.  Holidays can be defined in any way and the system will keep full information on what holidays have been taken, what are allowed and indeed which are booked for the future, so that you can easily organise holiday cover.

    At the end of the Tax year all staff who left in the year, once reported to Inland Revenue, are moved to a security backup section of the program, and are still available for enquires for as long as required.  The Tax-year end is reported via the Internet, as CONTROL is fully accredited for this procedure – see

    http://www.hmrc.gov.uk/efiling/paye/paye_software_forms.htm

    Demo: Employee Records Demo: Payroll Routines