Key Features

·           Unlimited number of Customers (the place to which you send the invoice)

·           Unlimited number of contracts (referred to as “Sites”).  Your employees may have almost 1,000 concurrent jobs, working on any combination of sites at the same time.  Employees may be moved/removed and added to sites easily and a historical record of where they have worked, with full earnings details, is maintained.

·           Available payroll frequencies for your staff are Weekly, Fortnightly, Four Weekly, Calendar Monthly and Working days per Month: this latter one will calculate the correct number of days the employee works within each month, with a user-definable start day, automatically adjusting wages.  Payroll frequency can be easily changed at any time and multiple payrolls are a standard feature (payrolls for cleaners, office staff, window cleaners, etc, etc).

·           However many jobs the employee has, the costs, including employer NI, SSP, etc., are posted to each site correctly. Costs can be viewed and analysed over any time span, thus smoothing variations caused by holidays, etc.

·           Sites can be updated with sales of “one-off” work so that accurate cost analyses can be obtained.

·           Employee personnel page holds photograph, work-permit details, etc. and user-definable flags, which allow the extraction of reports that are meaningful to you: get a list of all staff, who own a car, who have attended your floor maintenance training course, and who live in a specified postal area!

·           The piece of data the Manager saw to agree the address given, such as rent book, driving licence, etc. can be stored on the employee’s record.

·           As well as all name and address data, there are fields on the employee record for home phone, mobile, pager number and email address.  If the employee is paid via the banking system, these details can also be stored.

·           Government earnings and other enquiries can be printed instantly.

·           Employees may have permanent deductions & additions, all with user-definable descriptions;

4 after-tax deductions (CSA, etc.) with associated codes for automatic posting to the nominal ledger

4 taxable additions (bonus, etc.) and 4 tax-free additions (car allowance, etc.)

·           All wage amendments/changes that have been entered for the payroll, which include absence, cover, overtime, holidays, etc. are automatically cleared so the employee reverts to their normal working hours after the payroll – never miss cancelling a temporary wage change again!

·           Automatic calculation of Tax Credits, Attachments of Earnings, SSP, SMP, SAP, SPP, etc.

·           Ability to uncalculate any combination of employees after payroll calculation, to amend data entry errors.

·           Payslips can be printed on plain paper or on pre-printed forms, including a sealed security envelope which is ready for franking & posting.  Laser printed cheques with payment advice are available.

·           User-definable timesheets can be produced for any combination of sites, or for any manager, at will.

·           Tax year-end via the Internet as standard.  Printed P35 & P38 reports available for your records.

·           Automatic posting of employee wage payments to the nominal ledger: all cheque payments, all BACS payments, etc, simplifying maintenance.

·           Automatic posting to the nominal ledger of site costs, including wages, NI, statutory payments, Company and stakeholder pension deductions, etc. so that detailed management accounts can be generated.

·           Management for sites shows the management “tree” and the number of sites already assigned to the selected manager.  Sites can be changed between managers very easily, making re-organisation simple.

·           Holiday calculation totally definable by the user.  This includes proportioning holidays at schools, adding extra holidays for staff on specified sites (TUPE transfers, etc.)  At any time you can see holidays taken and holidays remaining for any employee & report all holiday details.  Holidays may be booked in advance and the effect on any combination of sites may be viewed, thus simplifying the organisation of holiday cover.

·           The Purchase ledger updates the site with materials actually used, for comparison with budget.

·           All records (Sales, Purchase, Sites, Employees, etc) have unlimited notes, with identification of the operator who entered them.

·           Printable graphs for reports & analyses

·           Emails and faxes may be sent directly from within the system.

·           Sales receipts & purchase payments allocation is automatic.  BACS payments are identified. Automatic posting of bad debts, with VAT split for VAT reclaim (a VAT report may be taken at any time).

·           Bank Reconciliation shows details of deposits, cheque payee, BACS payments and user notes

·           Sales records include statement address, email (linking to your email system), fax and a full history of all transactions – print a report of all invoices sent, credit notes raised, payments received, over any period.

·           Purchase records include email, fax, and “Pay supplier at” option (this generates a payment schedule).  All purchase invoices can be held, with an entered reason for the hold, and won’t be paid until released.

·           All reports can be selected in a variety of ways, including building an ad-hoc list, and can be viewed in a preview window and then, if required, printed to any installed printer.

·           Automatic invoices, with repeat frequencies from once per week to once per year, at the rate of 100 invoices every 7-seconds; ability to quickly raise one-off invoices and all invoices may be re-printed at any time.

·           Automatic workbill production (instruction to an operative detailing window cleaning, scheduled cleans, etc.)

·           Built-in backup and restore facility, including backups to CD

·           High level of security available: users can be stopped from modifying records, deleting, adding, printing, etc. Users can be assigned to “Groups” such as “Area Managers”, “Payroll”, “Invoicing”, etc, simplifying security restrictions (10 groups are pre-entered but an unlimited number of groups & users can be created).

·           Multi-company as standard – you may have up to 99 separate trading units (your Group companies).

Target Software run a support desk for users, available during normal working hours, and regularly distributes updates and improvements to CONTROL, so that it is constantly improving.